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5 Project Management Tools Every Team Should be Using

5 Project Management Tools Every Team Should be Using

If you’re a project manager, then you know the importance of having the right tools to manage your projects. It can be a daunting task to choose from a plethora of project management tools available in the market. In this article, we’ll discuss the top 5 project management tools that every team should be using.

1. Asana

Asana is a highly flexible project management tool with a focus on collaboration. It offers workflows that automate recurring tasks and is intuitive with different task displays. Asana supports custom fields and forms and also provides options to build custom rules and approval workflows.

Asana is an excellent tool for all-size businesses and has strong task management and collaboration features. It offers a lot for productivity and collaboration but may not be the ideal tool for freelancers.

2. Kissflow Project

Kissflow Project is an ideal project management tool for functional project managers and people who are new to project management. It checks all the boxes with a comprehensive suite of project management features.

Kissflow Project is easy to use and has an aesthetic graphical user interface that makes this one-stop solution an excellent choice for all types of organizations. It offers all the capabilities of a modern project tool and is targeted at functional managers with an unstated project management responsibility.

Some of the features on offer are:

  • Customizable project steps
  • Active, On Hold, and Done states
  • Ability to create sub-tasks and convert them to standalone tasks
  • Multiple ways to visualize projects
  • Custom fields and advanced filters to segment tasks
  • Contextual notes within tasks
  • Ability to set due dates
  • Automated email notifications when deadlines near
  • Ability to assign team member roles
  • Ability to duplicate projects
  • Customizable and pre-defined project management templates

3. Trello

Trello is a leading online project management software with built-in collaboration tools to work with teams. It’s lightweight, simple, and straightforward to use. Trello uses boards, lists, and cards to create tasks and stay organized.

Users can collaborate within the cards, share files, and leave comments. Trello is ideal for individuals or small teams that manage very few projects at the same time.

4. Wrike

Wrike is a cloud-based project management tool that simplifies project planning, helps track the team’s work, monitor deadlines, and collaborate easily with all stakeholders. It offers a lot of advanced features like task management, a real-time newsfeed, and more.

It is possible to prioritize tasks to push the crucial tasks forward and make sure deadlines are met. There are also plenty of integration options which makes it a powerful project management suite. Wrike is ideal for different teams within the organization like marketing, software development, and professional services.

5. Clarizen

Clarizen is a highly rated online project management software meant for mid to enterprise-sized businesses. The system is web-based project management only. Users love the robust reporting features and ability to track resource use.

The learning curve is a bit steep because it has specific ways of managing workflows. Clarizen is best suited to enterprise-level project managers, IT organizations, and professional services teams that require powerful, flexible, and intuitive web-based project management software.


In conclusion, choosing the right project management tool can make or break your project’s success. These five tools mentioned above offer unique features and cater to different types of businesses and project management needs. By carefully evaluating your project management requirements, you can select the tool that best fits your organization.

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